Templio vs Timesheet Portal Compared

The short version

Timesheet Portal is an established player in UK recruitment timesheets — a large share of its organic search presence is made up of branded login pages for its own agency clients (see below), which points to a real, long-standing customer base, and its own site states 1,500+ customers. Earlier automated checks against their site returned an access-blocked response; a manual, real- browser check on 24 September 2026 got through, so this page now states verified pricing and feature facts, cited to the pages fetched, alongside Templio's own published information.

Pricing

Templio: £49/month, including your first 5 active contractors. Contractors above that are billed on graduated per-contractor bands, with the rate dropping as you grow. Monthly billing, no annual contract. An optional custom domain is £15/month. 14-day free trial, no card required. See pricing for the full breakdown and calculator.

Timesheet Portal: priced per module, pay-as-you-go, each module including its first 5 contractors before an additional-contractor rate applies. Per their published GBP pricing table: Timesheets £20/mo (+£2/contractor), Expenses £10/mo (+£1.30), Leave bookings £8/mo (+£0.90), Client invoicing £10/mo (+£1), Pay module (self-billing, pay-run prep, UK holiday accrual and AWR management) £8/mo (+£1), and Payroll £15/mo (+£1.40). Document signing (via a Legalesign integration) is £10/mo for unlimited documents, and document management is £10/mo for 20 documents (+£0.25/document). Telephone support is charged separately (from £45/hour); email and ticket support is free. Source: timesheetportal.com/recruitment/prices, fetched 24 September 2026.

Stacking just the three modules closest to Templio's own scope — Timesheets, Client invoicing and the Pay module — comes to £38/month for 5 contractors, plus £4/month for each contractor after that, before expenses, leave, payroll, document signing or document management are added. That's a different pricing shape to Templio's single £49/month for the whole product (all features included, no modules to pick), not a strictly lower or higher number — what you'd actually pay depends on how many of Timesheet Portal's modules your agency needs.

Feature comparison

What Templio ships today: magic-link timesheet submission for contractors (no app to install), one-tap client approval by email with no login required, Xero sync with invoices sent as drafts, HMRC self-billing under VAT Notice 700/62, credit notes and consolidated invoicing, a compliance document vault with expiry alerts, IR35 status tracking, AWR 12-week tracking, an overtime engine covering daily/weekly/weekend rates and GOV.UK bank holidays, and a white-label custom domain.

What Timesheet Portal states on its own site, per its Recruitment edition pages: timesheet submission and approval with automated reminders, clock-in and multiple-rate/overtime calculations; automatic client invoice generation from time and expenses, with bulk creation and export to Xero, QuickBooks or Sage; a Pay module generating self-billing invoices for limited-company contractors, speeding up umbrella payment cycles, and managing holiday accrual and AWR for PAYE workers; contractor onboarding and compliance document management with expiry flagging; and document signing via a Legalesign integration. It also lists integrations with recruitment CRM/ATS platforms including Firefish, Bullhorn and JobAdder. Source: timesheetportal.com and timesheetportal.com/recruitment/prices, both fetched 24 September 2026.

Their public pages don't specifically describe an external, no-login, one-tap client approval workflow, or IR35 status/SDS tracking — timesheet approval is described generically ("submission & approval"), which may mean an approver logs into their portal rather than approving from an email link the way Templio's client approval works, but their pages don't spell out the mechanism either way. Treat that as "not stated," not "absent" — check directly with Timesheet Portal if either detail matters to your decision.

What Timesheet Portal's own search footprint tells us

One thing we can say with confidence, because it comes from search data rather than their marketing copy: a large share of Timesheet Portal's organic visibility is branded queries for their own agency clients' timesheet login pages — searches like "[agency name] timesheet" from staff looking for a familiar login screen. That's a reasonable signal of an established client base and longevity in the sector. It isn't evidence of any specific price or feature, and we haven't treated it as such here.

Who should choose Timesheet Portal

If you're already a Timesheet Portal customer with an established login page your contractors and clients recognise, and nothing about your current setup is causing a problem, switching software has a real cost — training, migration, and a change your contractors have to learn — that only makes sense if there's a clear reason to move. Their modular, pay-as-you-go pricing may also suit an agency that only wants one or two specific modules (leave bookings alone, say) rather than a single all-inclusive product. We'd rather you make that call with accurate information than a sales pitch, which is why the facts above are cited to the pages we checked, with the date we checked them.

Who should choose Templio

If not knowing the price until a sales call is itself the friction — or if you want self-billing, AWR tracking, IR35 status and Xero sync in one product without buying separate modules — Templio publishes what it costs and lets you try it for 14 days with no card. See pricing or read our guides on the compliance side of the job.

Switching from Timesheet Portal to Templio

Templio's own sign-up wizard takes a few minutes: name your workspace, choose its address, set your invoicing details, then bring across your active contracts. If you're moving from a spreadsheet or another system, you can import contractors, clients and placements from a CSV — exports from Bullhorn, InTime, JobAdder and Vincere are recognised directly. We don't have specifics on Timesheet Portal's own export format, so budget time to check what theirs produces before a migration.

FAQs

Is Templio cheaper than Timesheet Portal? It depends what you'd actually use. Templio is £49/month, all features included, for 5 active contractors. Timesheet Portal is modular: stacking just Timesheets, Client invoicing and the Pay module comes to £38/month for 5 contractors, but that excludes expenses, leave, payroll, document signing and document management, each priced separately if you need them. Compare against your own required feature list, not a single headline number either way — see our pricing page and Timesheet Portal's own pricing page.

Does Templio sync with Xero the same way Timesheet Portal does? Templio sends both the client invoice and the contractor's self-bill to Xero as drafts once a timesheet is approved. Timesheet Portal states it exports client invoices to Xero (as well as QuickBooks and Sage) from its Client invoicing module — their public pages don't detail whether contractor self-bills sync to Xero the same way, so check that specific detail with them directly if it matters to your decision.

Can I switch from Timesheet Portal to Templio mid-contract? From Templio's side, yes — the sign-up wizard and CSV import are designed to bring an active book of contracts across in one sitting, and a placement can start on Templio the moment you're ready. We can't speak to any contractual notice period Timesheet Portal itself may require; check your agreement with them.

Pricing and feature facts about Timesheet Portal on this page are sourced from timesheetportal.com and its recruitment pricing page, fetched 24 September 2026, and reflect what was publicly stated at that time — re-verify before relying on this page if it's read much later, since pricing pages change. If you have current, first-hand information about their pricing or features and think this page should be corrected, let us know at support@templio.co.uk.